Many new freelancers ask us what requirements an invoice must have in order to be sent to a customer. We frequently provide them with a sample invoice so that they do not have to reinvent the wheel. This sample example is now shared with you in this article, along with a list of 5 things you should not forget to include on your invoice.
How do you put the Invoice Sample to use?
An example of a valid invoice is provided below. The excel version of the document can be downloaded by clicking on the link below the image. Of course, you can use the example and modify it to your liking; we share this information with freelancers in order to share as much knowledge as possible.
Mention your company’s information on your invoice. You are the supplier for the person who receives your invoice (and service). Keep in mind that your customer must be able to see who you are. This is accomplished by including at least the following information about your company on the invoice:
Correspondence of Company Name Phone number Address E-mail Address
IBAN (International Bank Account Number) + BIC code VAT number Chamber of Commerce number
The invoice date
The invoice must include the date of purchase. The invoice date is the date on which the customer purchased the products or services from you. In the case of services, this is frequently the date on which you create the invoice. In the administration, your customer can see when payments are due based on the invoice date. Remember that you and your customer have agreed on a payment schedule. Your customer will most likely pay the invoice on or around the invoice date plus the agreed-upon payment term.
If your invoice date is February 27, 2022, for example, and your payment term is 30 days, your invoice will be paid at the end of March. Backdating the invoice date to get paid faster is not permitted and is frequently rejected by businesses!
For example, if you’re billing for a month’s work, you could say “work March 2022,” or if your product was delivered on a specific date, say so.
Information about the customer
Of course, you must specify to whom the invoice is being sent. Mention the customer’s name at the very least if it is a private individual. If it is a business delivery, use the company name.
It is customary to include the addressed email address on the invoice. Invoices are almost never sent by post anymore; if you read a copy of the invoice later, you can see to which address the invoice was sent.
On your invoice, include the individual price of your product or service. This way, your customer can see how you calculated the total amount owed.
Product prices are also critical in the event of a return. Assume you do not include separate product prices on your invoice and you have sold four pairs of trousers in your webshop, one of which your customer does not want. What amount must then be agreed upon? Exactly, by stating the product’s price, you avoid debate.
The total amount plus VAT
The total amount is calculated by multiplying the price per product or service by the number of items purchased by the customer. In addition, you state the amount of VAT you charge on your invoice. The VAT will be paid to you by your customer, and you must file a VAT return with it. As a business owner, you must include the VAT amount and calculated VAT percentage on your invoice. You must file a VAT return with all VAT amounts on your invoices.
FreshZZP handles your billing for you
By the way, if you don’t want to make your own invoices, I’ll be happy to do it for you if you sign up for the PLUS or DGA accounting services. Sign up through the website or give me a call, and I’ll get you started! FreshZZP can also finance invoices, zzp factuur for you through a short-term loan, which is an added benefit. You won’t have to wait until your customer finally pays the invoice this way. You can conduct business without any constraints!